Privacy Policy

    Updated May 2, 2023

    This privacy notice for California Copyright Conference (“Company,” “we,” “us,” or “our“), describes how and why we might collect, store, use, and/or share (“Process“) your information when you use our offerings (“Offerings“), such as when you:

    • Visit our website at http://www.theccc.org
    • Engage with us in other related ways, including any sales, marketing, or events

    Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Offerings. If you still have any questions or concerns, please contact us at manager@theccc.org.

     

    TABLE OF CONTENTS

    1. WHAT INFORMATION DO WE COLLECT?
    2. HOW DO WE PROCESS YOUR INFORMATION?
    3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR PERSONAL INFORMATION?
    4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?
    5. HOW LONG DO WE KEEP YOUR INFORMATION?
    6. HOW DO WE KEEP YOUR INFORMATION SAFE?
    7. WHAT ARE YOUR PRIVACY RIGHTS?
    8. CONTROLS FOR DO-NOT-TRACK FEATURES
    9. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
    10. DO WE MAKE UPDATES TO THIS NOTICE?
    11. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
    12. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

     

    1. WHAT INFORMATION DO WE COLLECT?

    Personal information you disclose to us

    In Short: We collect personal information that you provide to us.

    We collect personal information that you voluntarily provide to us when you register on the Offerings, express an interest in obtaining information about us or our products and Offerings, when you participate in activities on the Offerings, or otherwise when you contact us.

    Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Offerings, the choices you make, and the products and features you use. The personal information we collect may include the following:

    • Names
    • email addresses
    • usernames
    • phone numbers

    Sensitive Information. We do not process sensitive information.

     

    1. HOW DO WE PROCESS YOUR INFORMATION?

    In Short: We process your information to provide, improve, and administer our Offerings, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent.

    We process your personal information for a variety of reasons, depending on how you interact with our Offerings, including:

    • To facilitate account creation and authentication and otherwise manage user accounts. We may process your information so you can create and log in to your account, as well as keep your account in working order.
    1. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?

    In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e., legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with Offerings to enter into or fulfill our contractual obligations, to protect your rights, or to fulfill our legitimate business interests.

    The California Consumer Privacy Act and the California Privacy Rights Act (collectively, the “CCPA”) provide the legal basis for this processing.

     

    1. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

    In Short: We may share information in specific situations described in this section and/or with the following third parties.

    We may need to share your personal information in the following situations:

    • Transfers. We may share or transfer your information in connection with our organization activity and mission.

     

    1. HOW LONG DO WE KEEP YOUR INFORMATION?

    We keep your information for as long as necessary to fulfill the purposes outlined in this privacy notice unless otherwise required by law.

    1. HOW DO WE KEEP YOUR INFORMATION SAFE?

    In Short: We aim to protect your personal information through a system of organizational and technical security measures.

    We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Offerings is at your own risk. You should only access the Offerings within a secure environment.

     

    1. WHAT ARE YOUR PRIVACY RIGHTS?

    Withdrawing your consent: If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the section “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?” below or updating your preferences.

    However, please note that this will not affect the lawfulness of the processing before its withdrawal nor, when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.

    Opting out of marketing and promotional communications: You can unsubscribe from our marketing and promotional communications at any time by clicking on the unsubscribe link in the emails that we send, or by contacting us using the details provided in the section “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?” below. You will then be removed from the marketing lists. However, we may still communicate with you — for example, to send you service-related messages that are necessary for the administration and use of your account, to respond to service requests, or for other non-marketing purposes.

    In some regions, such as the European Economic Area (EEA), United Kingdom (UK), and Canada, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time.

    Account Information

    If you would at any time like to review or change the information in your account or terminate your account, you can:

    • Log in to your account settings and update your user account.

    Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our legal terms and/or comply with applicable legal requirements.

    If you have questions or comments about your privacy rights, you may email us at manager@theccc.org.

     

    1. CONTROLS FOR DO-NOT-TRACK FEATURES

    Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this privacy notice.

     

    1. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

    In Short: Yes, if you are a resident of California, you are granted specific rights regarding access to your personal information.

     

    CCPA Privacy Notice

    The California Code of Regulations defines a “resident” as:

    (1) every individual who is in the State of California for other than a temporary or transitory purpose and

    (2) every individual who is domiciled in the State of California who is outside the State of California for a temporary or transitory purpose

    All other individuals are defined as “non-residents.”

    If this definition of “resident” applies to you, we must adhere to certain rights and obligations regarding your personal information.

     

    1. DO WE MAKE UPDATES TO THIS NOTICE?

    In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.

    We may update this privacy notice from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.

     

    1. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

    If you have questions or comments about this notice, you may email us at manager@theccc.org or by post to:

    California Copyright Conference
    PO Box 57962
    Sherman Oaks, CA 91413
    United States

     

    1. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

    You have the right to access the personal information we collect from you, change that information, or delete it and may do so by logging in to your profile.  If you need assistance doing so, please email manager@the ccc.org.